Columbia Fiction Foundry Constitution
Approved and adopted: 12 Sep. 2015
ARTICLE I: Name
The Columbia Fiction Foundry (hereinafter “CFF”) is a non-profit shared interest group organized under the Columbia University Office of Alumni and Development (hereinafter “the Alumni Office.”
ARTICLE II: Mission
The mission of the CFF is to provide a forum for Columbia University alumni to assist one another in improving our fiction writing skills and getting commercially published.
- The CFF supports the Columbia Alumni Association’s overall mission “to strengthen the University’s worldwide alumni community and its bonds of fellowship; to sustain the connection between such community and the University; to act as a means through which the alumni can contribute their collective knowledge and perspective to the life of the University; and to develop from the ranks of alumni effective and responsive leadership.”
- The CFF’s mission shall be carried out through monthly invitation-only workshops, a website available to all alumni of Columbia University, a Distinguished Speaker Series, and participation in events organized either independently or in conjunction with the Alumni Office.
ARTICLE III: Officers
The officers of the Club shall comprise a President, Vice President, Literary Editor, and a Communications Director. The officers shall comprise the Executive Committee. From time to time the Executive Committee may also appoint Chairmen Emeritus who may, at the Executive Committee’s discretion, serve on the Executive Committee.
- Election of officers shall take place at the Annual Meeting. Officers shall hold office for one year, until the next Annual Meeting. Officers must be members in good standing. No officer shall serve more than five consecutive terms and may not serve on the Executive Committee for more than five consecutive terms. Officer vacancies may be filled at any time by a simple majority vote by the Executive Committee. Appointed officers’ terms shall end at the next Annual Meeting.
- The Nominating Committee shall be composed of the Executive Committee. This Committee shall meet at least one month prior to the Annual Meeting to propose candidates for the next term’s slate of officers. The President shall chair the Nominating Committee.
- The President shall be chief executive officer of the CFF and shall preside at all meetings of the members, other than workshops, and of the Board of Governors (hereinafter, “the Board,” and shall have the customary authority accorded a chief executive.
- The President shall be the primary liaison with the Alumni Office and other offices of Columbia University.
- The President shall be the primary contact for guest speakers unless such authority is specifically delegated to another member.
- The Vice President shall assist the President as requested and serve as the treasurer of the CFF until such time as a treasury officer position is created by a majority vote of the Board.
- The Literary Editor shall be responsible for soliciting and editing content for our website in support of our mission.
- The Communications Director shall be the chief administrative officer of the CFF, responsible for membership, website, media, and any other tasks delegated by the Board.
- The Executive Committee may appoint ad hoc committees as needed.
ARTICLE IV: Board of Governors
A Board of Governors shall be appointed by the Executive Committee. Any member who has participated in at least half of the prior year’s workshops shall be eligible for appointment to the Board. Board membership shall be voluntary.
- All elected officers shall be eligible for membership on the Board irrespective of attendance record.
ARTICLE V: Annual Meeting and Voting
- An annual meeting shall be held once a year for the election of officers.
- The President shall prepare and read an Annual Report at the Annual Meeting. The Annual Report shall summarize the CFF’s activities over the past year and address matters of importance to members, including impending initiatives.
- A notice of the Annual Meeting shall be sent to all members of the CFF cyber-community at their preferred electronic addresses not less than two weeks prior to the meeting. Such notice shall include the Nominating Committee’s proposed slate of officers and any proposed amendments to this Constitution.
- All members of the CFF community may attend the Annual Meeting and may contribute.
- At an early stage in the Annual Meeting, prior to the election of officers, the President shall indicate which members, based on attendance, have voting privileges at the Annual Meeting. All members of the Board are eligible to vote, either in person or by proxy.
ARTICLE VI: Workshop
The CFF shall hold a creative writing workshop once each month during the part of the year when the Alumni Office is open.
- The focus of the monthly workshop shall be literary and commercial fiction for adults.
- Only CFF members invited to participate in workshops may attend workshops, except for the September workshop, which includes the annual meeting and is therefore open to all CFF members.
- The Communications Director, with the guidance of the Executive Committee, shall maintain the official distribution list and member contact details for workshop members, and shall be authorized to admit new members and delete inactive members.
ARTICLE VII: Membership and Dues
Membership in the CFF community is open to all alumni of Columbia University in the City of New York.
- An alumnus shall become a member of the CFF community by joining on the CFF website as a “supporter.” “Prospects” shall not be members of the CFF community.
- Membership dues may be established and amended by the Board.
ARTICLE VIII: Campaigning and Lobbying
The CFF shall not support any candidate for public office or any political campaign and shall not lobby on behalf of any legislation.
ARTICLE IX: Existence and Dissolution
Unless sooner terminated by the Board of Governors the existence of this organization shall terminate when fewer than ten members of this organization are enrolled.
- Upon the dissolution of the CFF, after paying or making provisions for all its obligations and liabilities, all of the assets of the organization shall be distributed to Columbia University, so long as it is organized and operated exclusively for non-profit purposes and at the time of dissolution qualify as an exempt organization under section 501(c)(3) of the IRS Code.
ARTICLE X: Amendments and Communications
This Constitution may be adopted, amended, or repealed by a vote of a majority of the Board, provided that a notice of not less than two weeks of any such proposed action is given to all Board members.
- Subject to applicable law, any notice, consent, or other communication required or permitted under this Constitution may be given by email message or other electronic means and shall constitute a notice, consent, or other communication in writing.
ARTICLE XI: Adjudication
Legal matters involving the CFF shall be adjudicated under the laws of the State of New York.